---
title: Hilfort - Payrolling
description: Hilfort has over a decade of experience helping companies manage payroll for their international workforce. Our dedicated team ensures full compliance with legal and tax requirements while delivering a hassle-free experience.
---

[![Hilfort logo](https://hilfort.com/hubfs/hilfort.svg)](https://hilfort.com/)

- [About us](https://hilfort.com/about-us)
- [Payrolling](https://hilfort.com/payrolling)
- [Consultancy services](https://hilfort.com/consultancy-services)
- [Blog](https://hilfort.com/blog)

MeetingSchedule a meeting

[Contact](https://hilfort.com/contact)

- [About us](https://hilfort.com/about-us)
- [Payrolling](https://hilfort.com/payrolling)
- [Consultancy services](https://hilfort.com/consultancy-services)
- [Blog](https://hilfort.com/blog)

![Team](https://hilfort.com/hs-fs/hubfs/Payrolling.jpg?width=1200&height=800&name=Payrolling.jpg)

Payrolling

# Employment of Record in the Netherlands: Payrolling

Payrolling is a Dutch solution to handle the complexities that come with hiring people from outside the EU in the Netherlands.

## What makes us different?

Hilfort does not just want to be another service provider but a reliable partner. To be that, we work with a personal approach to our services. So when you need us, for a question or anything else, one of our colleagues will always be available. You’ll never be left unattended or reduced to a number.

- ![Legal icon](https://hilfort.com/hubfs/raw_assets/leapforce/61/js_client_assets/assets/legal-XYZcUEQ_.svg)
  
  ### Legal peace of mind
  
  Our team of lawyers and administrators are experts in Dutch immigration laws and ready to help you.
- ![Hand icon](https://hilfort.com/hubfs/Group.svg)
  
  ### Personal support
  
  Hilfort ensures smooth legal processing, allowing expats to focus on their work without dealing with complex regulations.
- ![Legal icon](https://hilfort.com/hubfs/raw_assets/leapforce/61/js_client_assets/assets/legal-XYZcUEQ_.svg)
  
  ### Flexible control
  
  Every situation is different and so are your needs. That’s why our services can be customised to exactly what you need.

## Advantages of choosing payrolling with Hilfort

If you’re a Dutch company hiring from abroad or an international company setting up a branch in the Netherlands, hiring expats can feel like jumping through a complicated set of hoops. With us as your partner, we line those hoops up for you, making it one easy jump.

We focus on the people behind your business, managing all the personnel-related details, so your core business can receive all the attention it deserves.

No more hassle, no more stress, just a happy expat.

For companies:

- Hilfort is a recognized sponsor with the IND (Immigration and Naturalization Service), so you don’t have to. This isn’t just a requirement to hire expats, it also helps with expediting the process.
- You don’t need a payroll or HR department. We make sure the employee gets paid on time and can handle any challenges surrounding your employees.
- One monthly invoice of €400,- per employee, plus their salary. Any potential one-time payments like IND charges, will always be discussed upfront.

For expats:

- Hilfort guides you through the entire process: from acquiring a residence permit to moving to the Netherlands and finally receiving your salary on time. Have any questions along the way? You can always reach us by phone or e-mail.
- The Netherlands offers several tax benefits to expats, such as the 30% ruling. Hilfort ensures that the tax benefits that apply to your situation are automatically applied to your payroll.
- Our payroll and HR experts ensure your pay slips are accurate and arrive on time. They are also available for complicated questions, such as maternity leave.

Services

## Payrolling: EoR in the Netherlands

Payrolling and payrolling plus.

Schedule a meeting

![Hilfort logo](https://hilfort.com/hubfs/raw_assets/leapforce/80/js_client_assets/assets/logo-grey-7Y_qpjzU.svg)

- ![Legal icon](https://hilfort.com/hubfs/raw_assets/leapforce/56/js_client_assets/assets/legal-XYZcUEQ_.svg)
  
  ## Payrolling
  
  We become the legal employer of your expat, but they work exclusively for you.
- ![Hand icon](https://hilfort.com/hubfs/Group.svg)
  
  ## Payrolling plus
  
  Some circumstances fall outside the norm that you need help with, such as a dispute with an expat or advice on performance management. As long as your question is personnel-related, Hilfort has an answer ready for you, even if that means requiring a lawyer with expertise in Dutch immigration law.

![This is the way we work for you payrolling](https://hilfort.com/hs-fs/hubfs/This%20is%20the%20way%20we%20work%20for%20you%20payrolling.jpg?width=1000&height=667&name=This%20is%20the%20way%20we%20work%20for%20you%20payrolling.jpg)

## This is the way we work for

Our expertise begins at the step when you’ve found the person you want to hire and need help in doing that. We will request the information we need from you and the expat and make sure deadlines are met. But beyond that, we’re the quiet force in the background, handling legal formalities, the immigration process, payroll management, and more. That is until you have a question. Then we’re right there with you again, ready to help.

## What our clients tell about us

How it works

## Our tested and optimized process

Here’s what you can expect from us, starting from day 1:

1

## Consultation

You approach us with your candidate. We calculate the monthly costs and provide a clear, all-in pricing document. Additionally, our financial department conducts a credit check to assess liquidity and solvency.

2

## Set up

After formalizing the partnership by signing the contracts, we start working on bringing the expat to the Netherlands. That begins by filling in a new application with the IND.

3

## Onboarding the expat

We guide the expat through all the required steps to settle in the Netherlands and start working, including obtaining a residence permit, a Dutch social security number, and registering them with their new municipality. If applicable, we also assist with family relocation.

4

## Payroll execution

Each month we manage the payroll administration, including possible expense claims, bonuses, etc. The expat will receive their pay slip and salary on time, and you will receive an invoice.

5

## Offboarding the expat

When the contract with the expat ends, we handle the offboarding. This includes everything from the final pay slip to the expat, the final invoice to you, and legal requirements such as signing them off with the IND.

6

## Waiting for the next expat

The contract with the expat has come to an end, but our contract doesn’t have to. Found a replacement for the exiting employee? Looking to hire an extra employee? We’re ready to help according to the agreed-upon terms of our initial contract.

## Our satisfied clients

![pilgrims](https://hilfort.com/hs-fs/hubfs/pilgrims.jpg?width=350&height=175&name=pilgrims.jpg)

![cbbs-logo](https://hilfort.com/hs-fs/hubfs/cbbs-logo.jpg?width=350&height=175&name=cbbs-logo.jpg)

![res-star-investment](https://hilfort.com/hs-fs/hubfs/res-star-investment.jpg?width=350&height=175&name=res-star-investment.jpg)

![betoken-new](https://hilfort.com/hs-fs/hubfs/betoken-new.png?width=350&height=175&name=betoken-new.png)

## Frequently asked questions

Discover excellence with Hilfort. We offer specialized solutions in payroll, consultancy, and beyond. Elevate your business operations with our precision and personalized support.

- What are the costs associated with payrolling?
  
  
  
  Our monthly fee is 250€. However, there are some additional costs for social premiums and other related expenses. 
- Can we start with Hilfort and later obtain our recognised sponsorship?
  
  
  
  Yes, you can start working with us at Hilfort, and we can assist you in obtaining sponsorship later as needed.
- What’s the minimum contract duration with Hilfort?
  
  
  
  The minimum duration for a contract with Hilfort is 4 months, which aligns with the residence permit duration as well.
- How can I check the salary criteria for Highly Skilled Migrants (HSM)?
  
  
  
  You can always check the IND website for updates. We have also written a blog [on salary thresholds 2025](https://hilfort.com/blog/highly-skilled-migrant-salary-2025-what-you-need-to-know) which is available on our website, and we’re always here to help guide you through the process.
- What types of leave are available for employees in the Netherlands?
  
  
  
  Employees are entitled to several types of leave, such as:
  
    - Pregnancy and Maternity Leave: Paid leave for expecting mothers.
    - Partner/Paternity Leave: Paid leave for partners after childbirth.
    - Parental Leave: Unpaid leave for parents to care for their children.
    - Adoption or Foster Care Leave: Leave granted for adoption or fostering.
    - Short- and Long-Term Care Leave: For taking care of a sick relative.
    - Emergency Leave and Short Absence Leave: For urgent personal matters.
    - Special or Extraordinary Leave: For exceptional circumstances (e.g., family emergencies).
    - Unpaid Leave: Leave without salary continuation, based on mutual agreement
- What is the difference between Employer Pension and State Pension?
  
  
  
  Employer Pension: Monthly contributions made by the employer to the employee’s pension fund. The scheme and amount vary depending on the company's policy.
  
  State Pension (AOW): A basic mandatory pension provided by the Dutch government to all employees in the Netherlands.
- What is the onboarding process for new hires?
  
  
  
  An intake call is scheduled to assess the candidate’s situation. After the intake, an information email with required documents is sent. Contracts are drafted and sent to the agency/client for review. Once countersigned, the contract is sent to the employee for signing. After both parties sign, the documents are registered in Hilfort's system, and the IND application process begins (if applicable).
- Will my salary be affected if I am sick?
  
  
  
    - Short-Term Sickness: No impact on salary, but you must report your recovery to Hilfort via email before resuming work.
    - Long-Term Sickness: A company doctor will be involved, and professional support services will be provided. Associated costs will be invoiced to the agency/client.
- Can I be dismissed during sickness?
  
  
  
  No, in the Netherlands, employees cannot be dismissed due to or during sickness, regardless of their contract type.
- What are the criteria for the 30% ruling in 2024?
  
  
  
  To qualify for the 30% ruling, the following conditions must be met:
  
    - The employee is employed by a company in the Netherlands.
    - There is a written agreement that the 30% ruling applies.
    - The employee is recruited from abroad or transferred within a multinational company, having lived more than 150 km from Dutch borders for at least 16 out of 24 months before moving.
    - The salary requirements for the 30% ruling in 2025 are: Annual taxable income has to be € 46,660 (2024: € 46,107). Employees < 30 years and with the master need to have an annual taxable income of at least € 35,468 (2024: € 35,048).
    - If the employee changes employers within the Netherlands, a new request for the 30% ruling must be submitted.
- What is the notice period for dismissal or contract termination?
  
  
  
    - For dismissal through a Mutual Agreement Contract (VSO), the notice period is one calendar month from the moment of countersigning the VSO.
    - If a fixed-term contract is not to be extended, the agency/client must notify Hilfort at least three months in advance.
- What is the maximum duration for fixed-term contracts?
  
  
  
  In the Netherlands, a maximum of three fixed-term contracts is allowed, totaling up to three years. After this period, an indefinite contract must be provided.

## Do you have a question or need more information?

Feel free to contact us or schedule a meeting directly.

- ![Ditta van Gent Fotografie-45-1 1 (1)-1](https://hilfort.com/hs-fs/hubfs/Ditta%20van%20Gent%20Fotografie-45-1%201%20(1)-1.png?width=446&height=493&name=Ditta%20van%20Gent%20Fotografie-45-1%201%20(1)-1.png)
  
  Martijn Verheijen
  
  Expat advisor
  
  [+31 (0)33 711 55 71](tel:+31%20(0)33%20711%2055%2071)[info@hilfort.com](mailto:info@hilfort.com)

## Get in touch with us

Send us your inquiry or message, and experience prompt and attentive follow-up from our team. Your questions matter, and we’re here to provide swift and helpful responses.

Reach out

[![Hilfort logo](https://hilfort.com/hubfs/hilfort.svg)](https://hilfort.com/)

Supporting entrepreneurs to do business.

- [About us](https://hilfort.com/about-us)
- [Payrolling](https://hilfort.com/payrolling)
- [Consultancy services](https://hilfort.com/consultancy-services)
- [Blog](https://hilfort.com/blog)
- [Contact](https://hilfort.com/contact)
- [Privacy policy](https://hilfort.com/privacy-policy)
- Cookie voorkeuren

## Contact information

- [![MapPin](https://hilfort.com/hubfs/MapPin.svg) Hilfort J.C. van Markenlaan 3  2285 VL Rijswijk](https://www.google.com/maps/dir//J.C.+van+Markenlaan+3,+2285+VL+Rijswijk/@52.0356004,4.2307479,12z/data=!4m8!4m7!1m0!1m5!1m1!1s0x47c646b2e7c7b85f:0xa757fb6ed3f327e3!2m2!1d4.3131481!2d52.0356291?entry=ttu&g_ep=EgoyMDI1MDMwNC4wIKXMDSoASAFQAw%3D%3D)
- [![Legal icon](https://hilfort.com/hubfs/raw_assets/leapforce/7/js_client_assets/assets/mail-BFlhq_tz.svg) info@hilfort.com](mailto:info@hilfort.com)
- [![LinkedinLogo](https://hilfort.com/hubfs/LinkedinLogo.svg) Follow us on LinkedIn](https://nl.linkedin.com/company/hilfort-b-v)

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